TaxCaddy

Yes, your clients can upload Word, Excel, and PDF files into TaxCaddy. Additionally, when your clients receive paper documents they can use the TaxCaddy app for iPhone and Android to photo-scan and upload the documents as PDF.

TaxCaddy

Yes, TaxCaddy features will work for standalone users as long as it is for one of the SurePrep supported tax softwares (CCH Axcess Tax, CCH ProSystem fx Tax, GoSystem Tax RS, Lacerte and UltraTax CS). Firms that do not use SurePrep supported tax software can still use TaxCaddy but some features will not be available (e.g., customized document request list). Submit the Contact Sales form for more information.

1040SCAN

An average return with 50 pages of source documents generally takes less than 30 minutes to process.

TaxCaddy1040SCANSPbinderOutsourceAPI

Security for SurePrep’s 1040 tax automation solutions:

Certifications

  • SurePrep is ISO 9001:2015 Certified
  • SurePrep maintains a SSAE 18 SOC 2 Type 2

Hosted Web Servers

SurePrep uses the IBM Cloud as their primary infrastructure-as-a-service (IaaS) provider. IBM regions in San Jose, Dallas, and Washington, D.C. provide enterprise-level hosting with redundant power supplies, environmental controls, redundant internet connections, and physical security. SurePrep also utilizes Microsoft Azure and AWS to host ancillary services for production, development, and administrative services. SOC 2 reports are issued by all three cloud providers.

SurePrep utilizes best in class CDN and EDR to ensure the security and resiliency of our offerings.

Cloudflare is utilized to further protect customer service delivery. Cloudflare provides communications optimization between user endpoints and servers in the IBM Cloud. Cloudflare also provides an additional layers of security, protecting against distributed denial of service (DDOS), abusive bots, domain name server (DNS) spoofing, and other types of network attacks. SOC 2 reports are available on request directly from Cloudflare.

CrowdStrike is utilize for Endpoint Detection and Response (EDR) to continuously monitor endpoint activity from a single endpoint to the threat level of the organization.  CrowdStrike provides deep and continuous human analysis, 24/7, to relentlessly hunt for anomalous or novel attacker tradecraft that is designed to evade standard security technologies.

SurePrep has service centers in Irvine, California and Mumbai, India. Each of these centers is fully functional, housing customer support services, software development, information technology, information security, and administrative teams. Both SurePrep service centers utilize physical access control systems which include on-duty security guards, and badge readers at doors. Closed-circuit video cameras record all activities inside each building. Access to the on-premises server room is restricted to authorized individuals. 

Service Centers

SurePrep has implemented a comprehensive service center security policy that is designed to ensure the protection of data. Security measures include policies that:

  1. Restrict physical access to the processing and server environments.
  2. Ensure a paperless environment so data cannot be removed from the facility.
  3. Standard computer hardware and software configurations restrict access to email and Internet sites.
  4. Thin clients are used with centrally managed servers. No data ever resides on the diskless thin client, and provide only keyboard, video and mouse input.
  5. PC-based workstations do not have CD or floppy drives and USB ports are disabled.

Physical Security

  • A security guard is stationed at the entrance.
  • Access card required to enter the facility.
  • Access card required to enter the server room.  Access is restricted to the IT and service center manager.

Paperless Environment

  • Returns are prepared in a paperless environment.  No source documents or tax returns are printed.
  • The printer in the server room is limited to printing management reports.
  • Paper shredders are used by management to shred management reports.

Personal Belongings

  • Briefcases and other personal belongings are not allowed in the service center.

Hardware

  • Workstations have no removable media devices.  

Internet Access

SurePrep operates Tax Operations in a Secure environment for its Service Center operations.  The Secure Environment is restricted to job specific functions and nothing else.

  • No access to email
  • Hardened Virtual Desktops with only the necessary software installed
  • Tight data egress controls utilizing proxy servers
SPbinder

SPbinder can contain scanned documents, PDF files, Excel schedules, Word documents, and even Outlook emails.

SPbinder

SPbinder can be used on any engagement type. The organizational structure of 1040 and 1041 returns are set up automatically and custom engagement types can be created for business entity returns, compilations, reviews, audits or any other type. Binder templates can then be used to minimize set up time and to promote standardization.

SPbinder

SPbinder is specifically designed for tax return preparation while ProSystem fx Engagement is intended for trial balance-based engagements (financial statement work such as compilations, reviews and audits). SPbinder gives users the tools for highly flexible tax workpaper organization. It’s wide array of tickmarks and annotations are tax return preparation specific whereas ProSystem fx Engagement’s are designed for trial balance work.

Additionally, multi-page PDFs are automatically split so each page can be bookmarked separately in SPbinder. ProSystem fx Engagement’s functionality is far more rigid, forcing users to instead drag and drop individual PDF documents into separate folders for organization.

SPbinder

Many of the tasks that accountants need to perform like bookmarking and organizing workpapers, signing off workpapers, merging subsequent documents like a late K-1, communicating between staff members and incorporating file types such as Microsoft Word and Excel, are difficult and time consuming in Adobe Acrobat, if you can perform them at all. SPbinder performs these and many other accounting related tasks with ease.

SPbinder

Yes. SPbinder can be purchased independently of 1040SCAN for non-1040/1041 engagement types. Custom binder templates can be created to minimize setup time and to promote standardization.

SPbinder

SPbinder is specifically designed for tax return preparation while Workpapers CS is intended for trial balance-based engagements or more general workpapers. SPbinder gives users the tools for highly flexible tax workpaper organization. Its wide array of tickmarks and annotations are tax return preparation specific.

Additionally, multi-page PDFs are automatically split so each page can be bookmarked separately in SPbinder. Workpapers CS’s functionality is far more rigid, forcing users to instead drag and drop individual PDF documents into separate folders for organization.

1040SCAN

We recommend the following scanners: Canon DR-M260, Fujitsu fi-7160, and Fujitsu fi-7260.

1040SCAN

We recommend scanning in black and white at 300 DPI. Detailed scanner settings for the supported Canon and Fujitsu scanner models can be found in our customer Help Center.

TaxCaddy

A

ADP iPayStatements

ADP Portal

ADP Run Payroll

ADP TotalSource

ADP Workforce Now

Ally Bank

Amegy Bank Mortgage

American Express Personal Savings

American Funds

Ameriprise Financial

B

Bank of America

Betterment

Boeing Employee’s Credit Union

C

CENLAR Mortgage

Charles Schwab

Chase

Citibank

Citizens Bank

D

Discover Bank

E

e*Trade

Edward Jones

F

Fidelity

Fifth Third Bank

First Bank Mortgage

First Republic Bank

J

JP Morgan

K

KeyBank

L

LPL Financial

M

Merrill Lynch Wealth Management

Morgan Stanley Wealth Management

Mr. Cooper Mortgage

N

Navient

Navy Federal Credit Union

Northwestern Mutual Investments

O

Oppenheimer Wealth Management

Optum Bank

P

Paychex Flex

PNC

Q

Quicken Loans

R

Raymond James

RBC Bank Mortgage

Ruoff Mortgage

S

SWBC Mortgage

T

TDAmeritrade

TDAmeritrade Institutional

TIAA-CREF

U

UBS Wealth Management

UMB Bank HSA

Union Home Mortgage

United Wholesale Mortgage

US Bank Home Mortgage

USAA

USBank

V

Vanguard

W

Wells Fargo

Wells Fargo Advisors

Wells Fargo Mortgage

1040SCAN

Separator pages are not required, however, complete consolidated statements should be scanned in sequential order and K-1s should be scanned last. 1040SCAN ORGANIZE, 1040SCAN PRO and 1040SCANverify will do the rest of the organization for you. *SurePrep customers should refer to the Help Center for best practices.

TaxCaddy

Security of your client’s data is our highest priority. As a TaxCaddy user, your client will benefit from best-in-class technology, data centers, and infrastructure to meet the strict requirements of the most security-sensitive CPA firms in the world.

Infrastructure

TaxCaddy is built with layers of protection across a secure, reliable infrastructure. TaxCaddy leverages the Microsoft Azure cloud to ensure data security through encrypted communications, threat management, and threat mitigation practices, including regular penetration testing. TaxCaddy uses Amazon Web Services for secure, reliable storage. TaxCaddy documents and data are encrypted in transit and at rest using Amazon’s best-in-class Secure Socket Layer and Server-Side Encryption technologies.

Testing and Validation

TaxCaddy has been audited, tested, and validated by Symosis LLC. Symosis is an independent, security-focused consulting firm employing leaders in the industry. TaxCaddy was found to enforce security controls to support a secure processing solution. The Symosis security attestation can be downloaded at sureprep.com and taxcaddy.com. Additionally, TaxCaddy is used by two of the largest CPA firms in the world, and it’s been through their rigorous security testing and validation.

SOC 2 Audit

SurePrep, the developer of TaxCaddy, received a SOC 2 Type 1, an independent service auditor’s report on controls relevant to security, availability, confidentiality, and processing integrity set forth by the AICPA Trust Services Criteria.

Smart Links

Credentials for TaxCaddy Smart Links accounts are encrypted from the moment they’re entered, so nobody can ever see or steal data as it is transmitted to or from the account. No matter what device is used, from desktop browser to mobile phone, data is always sent using 256-bit Secure Socket Layer encryption.

Tax documents are delivered directly to the client’s TaxCaddy account—no other service gets access to the documents, nor are they stored anywhere else. If your client chooses to delete any of the documents in their TaxCaddy account, those documents are permanently deleted—the taxpayer maintains full control of their tax documents. The taxpayer can delete any (or all) of their Smart Links at any time. When a Smart Link is deleted, the encrypted username and password information is deleted immediately.

Passwords and Two-Factor Authentication

To help keep TaxCaddy safe, the system requires a strong password that includes a number, a special character, both uppercase and lowercase letters, and a minimum of 8 characters.

TaxCaddy uses two-factor authentication to help keep the account secure by prompting the taxpayer to enter their password and a unique, one-time verification code each time they log in. Although the taxpayer can select “Don’t ask me for verification again on this computer,” we recommend keeping the two-factor authentication enabled on all devices.

We regularly review and update security policies; provide security training; perform application and network security testing, including penetration testing; monitor compliance with security policies; and conduct internal and external risk assessments.

TaxCaddy

Yes, TaxCaddy uses knowledge-based authentication to verify your client’s identity at the time of signing documents that require IRS-approved identity verification like the e-file authorization.

TaxCaddy

Yes, your clients can upload Word, Excel, and PDF files into TaxCaddy. Additionally, when your clients receive paper documents they can use the TaxCaddy app for iPhone and Android to photo-scan and upload the documents as PDF.

TaxCaddy

Yes. If you receive hard copies of documents from your client, you can scan and upload those documents directly to your client’s TaxCaddy account.

1040SCAN

No. You can submit what you have when you have it and then submit additional documents later. 1040SCAN ORGANIZE, 1040SCAN PRO, and 1040SCANverify will automatically append additional documents to the appropriate job.

API

SurePrep’s REST API enables users to integrate with the SurePrep FileRoom to automate and streamline their workflow. This API is organized around REST. We use built-in HTTP features, like HTTP authentication and HTTP verbs, which can be understood by off-the-shelf HTTP clients. Learn More

1040SCAN

Compatible Operating Systems:

  • Windows 8
  • Windows 10 or higher

Compatible Network Services:

(includes Small Business Server)

  • Windows Server 2008
  • Windows Server 2016
  • Windows Server 2019
  • Citrix Server (on Windows Server 2008 or higher)

Required MS .Net Framework:

  • Version 4.5.2 or higher

Compatible Tax Software Applications:

  • Axcess Tax (CCH)
  • GoSystem Tax RS (Thomson Reuters)
  • ProSystem fx Tax (CCH)
  • Lacerte (Intuit)
  • UltraTax CS (Thomson Reuters)

Compatible Software:

  • Adobe Reader 9.0 or higher (or similar PDF software).
  • Word and Excel 2007
  • Word and Excel 2010
  • Word and Excel 2013
  • Word and Excel 2016
  • Microsoft Office 365

Compatible Browser

  • Google Chrome (v85 or higher)
  • Mozilla Firefox (v81 or higher)
  • Microsoft Edge (v85 or higher)

Internet Speed:

  • High-speed, such as T-1, DSL, or Cable/Broadband

Minimum Processor:

  • 2.0 Ghz (Quad Core)

Minimum Memory (RAM):

  • 8 GB RAM
  • 12 GB RAM (Recommended)

Monitor:

  • 19″ with screen resolution of 1024 x 768 or higher, (dual Monitors are recommended).
  • System time should match the standard time zone.

Scanners: 

  • 300 DPI resolution
  • Grayscale mode scanning
  • Multi-sheet feeder
  • Ability to create a PDF
  • PDF files must be compatible with Adobe 9.0 and higher
  • Scans 15 ppm or higher
Outsource

For full preparation outsourcing you must use either CCH Axcess Tax, CCH ProSystem fx Tax, GoSystem Tax RS, Lacerte, or UltraTax CS.

TaxCaddy1040SCANSPbinderOutsourceAPI

Yes. Although all of our solutions are intuitive and easy to use, training will ensure that you maximize the benefits of the system. We provide a wide range of training options to assist you. Please visit our training and implementation page for more details.

TaxCaddy1040SCANSPbinderOutsourceAPI

Unlimited e-mail, live chat, telephone, and GoToMeeting support is provided free of charge to all current customers. Customers can contact our support department in the SurePrep Help Center: https://helpcenter.sureprep.com

TaxCaddy1040SCANSPbinderOutsourceAPI

1040SCAN client disclosure and consent requirements depend on the level of service you are using. No special disclosure or consent are required if you are using 1040SCAN ORGANIZE or 1040SCAN PRO, since using these services do not result in the disclosure of client data to anyone outside your firm. Special disclosure and/or consent are only required when using 1040SCANverify or our full preparation outsourcing services.

TaxCaddy1040SCANSPbinderOutsourceAPI

Client tax information is electronically shared on secure SurePrep servers utilizing the latest data encryption technology. SurePrep servers are located in redundant SSAE 16 certified Internet Data Centers located in the continental US. All information is maintained online and a log entry is automatically generated each time it is accessed. In addition, SurePrep accountants are bound by comprehensive non-disclosure agreements that require complete confidentiality. For additional information please visit the Security page.

Outsource

Yes. Our onshore outsourcing option provides all of the benefits of our offshore option. Onshore processing is performed in our Irvine, California location.

Outsource

SurePrep has developed a web-based document management tool that you will use to store your clients’ source documents electronically. This easy to use tool also allows you to enter notes and comments about your clients’ tax data that is pertinent to the preparation of the return. The SurePrep staffperson assigned to your returns will inform you of any important information about the return using the same tool.

Outsource

While SurePrep’s accountants will prepare the tax returns, our role is transparent to the process from your clients’ perspective. Your firm is responsible for tax planning, reviewing and approving the return prior to delivery.

Outsource

It is well known that many countries have highly educated English-speaking workforces. Many large accounting firms have recognized this fact and are processing their US clients’ tax returns offshore to lower costs and improve client service. SurePrep continually strives to provide the highest quality and most cost effective service possible. These business practices allow us to deliver more efficient and cost-effective services to you. If our offshore option is not right for you, please consider our onshore option.

Outsource

Yes, you are always in control. Your firm maintains the original copies of your clients’ records plus you can access the electronic files anywhere you have an internet connection to see the status of each return. Once the return is complete, it is securely transmitted to you in a file format compatible with your tax software. If necessary, the return can easily be modified online by your staff or your SurePrep team.

Outsource

Standard pricing for SurePrep’s tax preparation services are based on the complexity of the return. Please Contact Sales for detailed pricing information.

Outsource

SurePrep offers numerous advantages including increased availability of qualified personnel, faster turnaround time, secure online access, and higher customer satisfaction. But the most important advantage is cost. By outsourcing the preparation of tax returns to SurePrep you can save up to 50 percent over what it is costing you now. At the same time, you can reduce, or even eliminate, your need to increase staff during peak tax season. In addition, by capturing and storing all your clients’ tax information in electronic format, you will be able to take advantage of the latest technology to improve workflow, speed your tax preparation process, and take your firm paperless.

Outsource

SurePrep’s Chartered Accountants are professionals who have been specially trained in US tax law. They maintain proficiency through ongoing classes conducted live by US tax professionals that educate them on the latest changes in tax code.